Options Holidays
HomeBookingsTerms & conditions
 
(Updated 22/03/14)

ScubaTo make a booking please telephone or email to check availability. Then complete a booking form in full and return it with a deposit of 25% of the full cost of the holiday within 21 working days for the booking to be accepted. Full payment of the balance is due 8 weeks prior to the holiday commencement for holidays in the UK and 14 weeks for holidays abroad. Failure to pay may result in the clients’ holiday being cancelled without a refund. Once we have 6 people booked on a holiday, the holiday is guaranteed.

Comprehensive Travel Insurance is compulsory for all foreign holidays. It is advisable for all UK holidays. We cannot be held responsible for any costs incurred for failure to take out relevant travel insurance. The Client must provide us with evidence of this insurance 28 days prior to departure.

If we cancel the holiday as we have not achieved the minimum numbers required on the holiday, or any event in our opinion renders the holiday unsafe, we reserve the right either to return the clients monies without further compensation or offer the client an alternative holiday. We would normally try to give the client a month’s notice in such an event. Invoices will normally be sent directly to the client unless it is clearly indicated on the booking form that it is to be sent to a third party.

MoroccoIf the client cancels the holiday, the client should notify us in writing as soon as possible. The cancellation charges are calculated according to the number of days prior to the departure that we receive the cancellation.

Holiday guaranteed loss of deposit:

  • 90-56 days prior to departure 50% of cost of holiday charged
  • 55-31 days prior to departure 75% of cost of holiday charged
  • 30 days prior to departure 100% of cost of holiday charged

Unless we can find someone to take your place then you will lose your deposit.

The support package is inclusive of basic support and supervision, providing always that we are informed of the true nature of the clients’ disability and given a reasonable amount of information regarding their needs, which must include any details of behavioural disorders. The client must be at least 18 years old at time of booking.

Hippo spottingAny challenging behaviour which might prove unacceptable to members of the public may result in the client holiday being terminated with no entitlement to a refund. The client will also be liable for any costs incurred to return home. Failure to disclose information that may result in requiring extra support needs may result in the immediate termination of the client holiday with no entitlement to a refund the client will be responsible for the cost to return home. On receipt of the assessment form, we will review each client’s needs and we may levy an extra charge if we deem it necessary. It is imperative that the booking form is completed fully as this does constitute a support plan for those requiring extra support.

Personal care is not included in our costs, please contact the office if you require personal care. We are able to supply extra support at an additional cost calculated as a percentage of the cost of the basic holiday. This additional cost is non-negotiable and is set by Options Supported Holidays. The client is responsible for providing their own personal aids, e.g. incontinence aids such as mattress covers, pads, disposable gloves and wheelchairs.

Medication can only administered by a holiday supporter provided it has been prepared by a pharmacist, is labelled and packaged appropriately, Failure to have correctly prepared medication may result in your holiday being terminated.

SingingThe holiday package includes full board, breakfast, picnic lunch, dinner but excludes drinks. Accommodation is based on 2 or more clients sharing a room. Single rooms are sometimes available at an additional cost and should be requested at the time of booking. If there is no one available for the client to share a room the client will be responsible for the single room supplement. Most excursions are included in the package. Clients would generally be expected to participate in all the excursions. If a client does ‘opt out’ of any excursion, it is not possible to provide an alternative or refund, they would then be left at the accommodation with no supervision. If the client indicates they prefer meals above the choice we offer, then the difference between the costs are the responsibility of the client. Optional extra activities not included in the holiday, the client will be notified before taking part of the extra costs of such activities.

Not included in the package are, drinks, snacks, personal items of expenditure such as cards, gifts, sweets, etc. Transport to and from home, to the meeting point or venue, medical expenses, postage, telephone calls, room service at hotels, laundry, personal care & anything not specifically included and notified to the client in writing as part of the package are excluded and for which cost the client is personally liable. The client must ensure that they have sufficient monies to meet these needs. Also not included personal travel insurance, or cancellation insurance or taxes as may be levied by governments (excepting airport tax notified to us at the time of booking the flights) or tips.

SpainHolidays begin at the venue, or at an airport (assume a London airport unless specified) or port as notified. It is the client’s responsibility to ensure that they are at the departure point or venue in plenty of time, and although we would always endeavour to wait as long as possible, we cannot be held responsible if we have to begin the holiday without the client due to their late arrival. (A door to door service can be provided at an additional cost.) Clients are requested not to bring excessive or inappropriate luggage. Luggage is the clients’ responsibility. We will assist the client with their luggage if possible, but do not accept liability for it or for any damage howsoever caused. For this reason we recommend the client takes out insurance.

We will endeavour to send details of travel times, meeting points, clothes lists and other information in good time for the client’s holiday, however, we must advise the client that flight times, etc. can change at short notice and are outside of our control. In this event we would make every effort reasonable to contact the client and advise the client of the change. But it is the client’s responsibility to confirm their travel details with us prior to the departure date, in writing.

We do our utmost to ensure that your holidays runs smoothly. If you do have a complaint you must notify us in writing within 28 days of completion of your holiday. We will try and resolve your complaint but if we are unable to you could contact an arbitrator appointed by the Chartered Institute of Arbitrators, alternatively you could seek legal advice.

Options Supported Holidays Ltd company number 04839964 is registered in England and Wales. ATOL 9812